The Rank Math Email Reply Tool assists users in crafting professional and effective email replies. Let’s explore how to make the most of this tool.
Setting Up the Rank Math Email Reply Tool
- Enable the Content AI Module
Rank Math SEO → Dashboard → Moduleson your WordPress dashboard. Activate the Content AI module.
Note: An active Content AI plan is essential to access all its features.
- Access the Email Reply AI Tool
Rank Math SEO → Content AI → Content Editor. In the content editor, select AI Tools and then Email Reply. You can also access the tool directly from your preferred WordPress editor or from the AI Tools tab.
Crafting Email Replies with the Email Reply Tool
1. Email Field
Enter the body of the email you’ve received. This field is mandatory. For instance, if you’ve received a negative email about a late product delivery, input the email content here.
2. Reply Brief
Provide a concise summary or brief of the reply you intend to craft. This brief guides Content AI in generating a response that aligns with your intention. For example, if you’re replying to a complaint about a late product delivery, your brief could be: “Apologize for the late delivery, and assure improvements in future shipments.”
Specify the target audience for your email. For instance, if you’re replying to a customer complaint about a pet product, you could select “Pet Owners” and “Dissatisfied Customer.”
Choose the tone that best matches your intended response. For a formal apology, select “Formal.” If you’re aiming for a more conversational tone, choose “Conversational.”
Select the desired length for your email reply. Options range from short (1-2 sentences) to long (at least 5 sentences).
Pick the language for your email reply. By default, English is selected, but the tool supports multiple languages.
7. Number of Outputs
Decide on the number of reply variations you’d like to generate. You can choose up to 10 variations.
8. Generate & Insert
After setting your preferences, click
'Generate'. Content AI will craft your email reply. For more variations, click
Generate More. Once satisfied, hover over the reply and click
Copy to use it in your email.
The Rank Math Email Reply Tool offers a streamlined approach to crafting email replies. Explore its functionality and let the tool simplify your email communication process.